There may come a time when your business expands and your present office may not be able to hold the growing changes. You may start to look for better office spaces that can accommodate all your employees and the new growth that your company has gone under. As much as finding a new office space is difficult, so is the transition to the new place.
That’s why you need to have a checklist for moving offices with you for a smooth and safe relocation. In this blog, we will see some of the most important things that should be on a moving office checklist UK.
These are some of the essential points that must definitely find your way to the top of your office moving checklist. Check off the points one by one to have a successful office move.
The employees will be split into different groups based on the tasks allocated and each of the groups will be given a set of functions to do with a timeline.
The on-point person will be responsible for monitoring the relocation works carried out by the groups and make sure that everything happens within the deadline.
3. Matching with the New Office Design
Often, the current office space you have wouldn’t match in properly with the new office. You will have to make some tweaks to fit your existing office arrangement in the new space.
The new office space may be larger but may have fewer rooms. The office spaces can be narrow and long, which could affect the sitting positions. Or, there can be any other hundreds of factors that could disturb you from arranging the new office space.
During such times, it is vital to visit the new office, get a floor plan and match it with the furniture and devices you have in your old space. You may have to club departments, split the sitting areas to accommodate all of the office employees without disturbing too much.
Make sure to discuss the sitting arrangement with the employees before you go ahead, as this could have a major impact on their productivity.
4. Check for the Feasibility of the Move
The logistics of the move could be a major problem if you haven’t paid attention to it. If you are relocating on your own, then the planning for logistics is paramount.
You should take into account the path one needs to choose from the office to the back of the truck. Make sure to consider moving the biggest furniture and equipment you have in the office through this path.
Find out if you can use the service elevator in either of these places if your office is on the higher floor. Check out the entire path to traverse, including the turnings, which can be tricky with long furniture.
Plan out every single route, doorway and hallway along with the turns to check out if it’s feasible to get your stuff up the usual way.
If not, then you may have to hire removalists to pull up the large pieces of furniture and equipment from the balcony to the higher floors.
5. Make a note of the Network Security
The security of your resources and files on the computer and other storage devices are the most important to keep an eye on. Talk to the IT department about how you can keep sensitive information safe throughout the move.
Create a list of inventory of where the sensitive information and who all have access to it. If it is on any physical device, then give high importance to such devices during the move. Also, check the security policies and contracts with vendors and stakeholders to ensure that there aren’t any issues.
6. Check the Telecommunication Connections
This telecommunication connection can be your phone lines, the internet lines and any other cloud connections. It’s vital to verify such connections before you move in so that your employees can get to work as soon as possible with minimal downtime.
Talk to the network providers and help them set the system in the new office once you have decided on the office layout. Place WiFi routers all around the office at strategic locations for seamless connections. Check for the number of connections for the landline phones and get them installed before the move.
7. Communicate with the Stakeholders
As much as your employees are taking care of the work involved in moving your office, you shouldn’t forget to communicate about it to your stakeholders. It can be any client, service provider, supplier or any other person who should be aware of the change of location.
Send out a common email at least two weeks prior to the move with the new address and send a similar mail on the day of the move, informing them of the change from that effective date.
If you want to just concentrate on the basic works for relocating your office, then you can hire a good relocation company to take care of all the packing and moving jobs. APS Removals is a go-to office removals company in Plymouth known for their ultra-safe services to relocate offices.
Are you looking for any office removals Plymouth? Book a removal service with APS Removals now and get the due guidance you were looking for.